Part-time Receptionist and Clerical Assistant

Stillwater, OK

Part Time

Entry Level

Part-Time Receptionist & Clerical Assistant
Location:        Stillwater
Schedule:       Flexible hours, 20-25 hours per week, preferably mornings
Reports to:     President/CEO
StartingPay:   Based on experience
FLSA Status: Non-Exempt
Effective Date: June 2026
About This Role
We're looking for a friendly, organized person to be the welcoming face of our company. As our Receptionist & Clerical Assistant, you'll handle front desk duties while supporting our daily operations with a variety of clerical tasks.
You'll enjoy variety in your work - from greeting visitors and answering phones to processing paperwork and creating reports. It's a great opportunity for someone who likes helping others and wants to be part of a collaborative team environment.
With flexible morning hours (20-25 hours per week), this position offers good work-life balance while giving you exposure to different aspects of our business operations.
What You'll Do Daily
Front Desk & Customer Service

Answer phones and greet visitors with a warm, professional manner
Transfer calls and assist customers and guests
Work as part of our front office team

Office Support

File invoices and scale tickets in numerical order
Process paperwork from our Feed Plant
Create reports using Excel
Sort and distribute mail from our main office and branches
Maintain vendor insurance certificates and hauling company documentation
Handle other duties as needed

What We're Looking For
Experience & Education

High school diploma or GED
6 months to 1 year of office or customer service experience preferred
Valid driver's license is a plus

Skills You'll Need

Excellent communication skills - You'll be the first voice customers hear and face they see, so a friendly phone manner, clear speaking voice, and professional presence are essential
Strong written communication for emails and correspondence
Ability to listen carefully and relay information accurately between departments
Basic computer skills, especially Microsoft Office (Excel, Word, Access, email)
Typing speed of at least 30-35 words per minute
Comfortable working with numbers and 10-key calculator
Basic math skills: adding, subtracting, multiplying, and dividing with whole numbers, fractions, and decimals
Ability to calculate rates, discounts, and percentages
Good organizational skills and attention to detail

Physical Requirements

Comfortable sitting for extended periods
Able to lift up to 20 pounds occasionally
Good vision for computer work and detailed tasks
Able to handle occasional exposure to grain dust (important if you have dust allergies)

Why You'll Like Working Here

Consistent schedule with work-life balance
Small team environment where you'll get to know everyone
Variety of daily tasks keeps work interesting
Opportunity to learn about our manufacturing and retail operations

We're an equal opportunity employer and will make reasonable accommodation for qualified individuals with disabilities

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Part-time Receptionist and Clerical Assistant

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